What Is Extensis?
Extensis is a software company that provides digital asset management (DAM) solutions for businesses and creative professionals. Their software products are designed to help users organize, manage, and share their digital assets, such as images, videos, fonts, and documents, across multiple devices and applications.
Extensis was founded in 1993 and is headquartered in Portland, Oregon, USA. Their flagship product, Portfolio, is a digital asset management software that allows users to manage and organize their digital assets, as well as search, preview, and distribute them across different channels. Another popular product from Extensis is Suitcase Fusion, a font management software that helps users manage their fonts across different applications and devices.
Extensis serves a variety of industries, including advertising, publishing, design, and architecture, among others. Their software solutions are designed to streamline workflows, increase productivity, and enhance collaboration among teams, making it easier for organizations to manage and leverage their digital assets effectively.
How to Use Extensis
- Evaluate Your Needs: The first step is to evaluate your needs and determine what you want to achieve with Extensis. Identify the types of digital assets you need to manage and who needs access to them.
- Choose the Right Plan: Once you have evaluated your needs, choose the right Extensis plan that fits your requirements. Extensis offers different plans, including cloud-based and on-premise solutions, with different levels of functionality and pricing.
- Set Up Your Account: After selecting the plan, set up your account by creating an account with Extensis. Follow the prompts to set up your account and create a username and password.
- Add Your Digital Assets: Once your account is set up, you can start adding your digital assets to the Extensis platform. Upload your assets, such as images, videos, logos, and documents, to the system.
- Organize Your Assets: Organize your assets by creating folders and subfolders that reflect the structure of your organization. Use metadata to tag your assets, making it easy to find them quickly.
- Manage Your Assets: Once your assets are uploaded and organized, you can manage them using the various features and functionalities provided by Extensis. You can set permissions and access controls, track asset usage, and generate reports.
- Collaborate with Your Team: Use the collaboration features provided by Extensis to work with your team on projects. Share assets, leave comments, and collaborate in real-time.
- Monitor and Analyze Usage: Use the analytics and reporting features to monitor and analyze asset usage. Get insights into how assets are being used and by whom.
Benefits Of Extensis
- Centralized Management: Extensis software allows for centralized management of digital assets, making it easier to organize, find, and distribute files across multiple teams and departments.
- Improved Collaboration: With Extensis, teams can collaborate on projects more effectively.
- Time-Saving: Extensis software streamlines digital asset management processes, reducing the time it takes to complete tasks such as searching for assets, managing rights and permissions, and distributing files.
- Increased Productivity: By providing easy access to digital assets, Extensis software helps employees work more efficiently, freeing up time to focus on other tasks and increasing overall productivity.
- Brand Consistency: With Extensis, businesses can ensure brand consistency by providing access to approved logos, graphics, and other assets. This helps to maintain a consistent look and feel across all marketing materials.
- Cost Savings: Extensis software can help businesses save money by reducing the need for duplicate assets, eliminating the need for manual file management, and streamlining workflows.
Extensis Features And Advantages
- Digital Asset Management: Extensis provides a powerful digital asset management system that enables businesses to organize and manage digital assets, such as images, videos, logos, and documents. This feature enables easy access to the right assets by authorized employees while maintaining control over how the assets are used and shared.
- Brand Management: Extensis includes a comprehensive brand management system that enables businesses to maintain brand consistency across all their marketing channels. It provides a centralized location for all brand assets, such as logos, fonts, and color palettes, ensuring that everyone in the organization uses the right assets.
- Workflow Automation: Extensis allows businesses to automate repetitive tasks related to digital asset management, such as file conversion and metadata tagging. This feature saves time and reduces the likelihood of errors.
- Collaboration: Extensis provides a collaborative environment where teams can work together on projects using shared assets. This feature eliminates the need for multiple copies of files, reducing the risk of version control issues.
- Cloud-based Access: Extensis offers cloud-based access to digital assets, allowing employees to access assets from anywhere, at any time. This feature makes it easy for teams to work remotely or from different locations.
- User-friendly Interface: Extensis has a user-friendly interface that is easy to navigate, making it accessible to employees with different levels of technical proficiency.
- Advanced Search Capabilities: Extensis provides advanced search capabilities that enable users to quickly find the right assets. This feature saves time and improves efficiency.
- Analytics: Extensis provides analytics and reporting features that enable businesses to track asset usage, monitor user activity, and analyze trends. This feature provides valuable insights into how assets are being used and can help businesses make informed decisions about future asset management strategies.
Experts Of Extensis
- provides a secure way to store, manage, and share information.
- Easy to use with an intuitive user interface.
- Automatically syncs updates for fast, accurate workflows across all systems.
- Offers a high level of customization for users’ specific needs and preferences.
- Scalable to meet the needs of large businesses or organizations.
In conclusion, Extensis provides businesses with a comprehensive digital asset management solution that helps them manage their digital assets efficiently and effectively. With features like digital asset management, brand management, workflow automation, collaboration, cloud-based access, user-friendly interface, advanced search capabilities, and analytics, Extensis can help businesses save time and money while maintaining brand consistency across all their marketing channels.
Overall, Extensis is a great solution for businesses of all sizes that need to manage their digital assets in a more efficient and effective manner. Its powerful features and advantages make it a must-have tool for businesses looking to streamline their digital asset management processes.
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